Academic Regulations

Students who enter institutions of higher education agree to know and abide by the rules of their institutions. Listed in this section of the catalog are some of the specific regulations which govern student and academic programs. Other regulations are listed in the Student Handbook, which is available to students via the Web at http://www.pnw.edu/dean-of-students/student-handbook/. A complete set of academic regulations is available to students in the Office of the Dean of Students, SUL (Student Union and Library), Room 313 at Calumet location and, Library-Student Faculty Building Room 103 at the Westville location.

Academic Advising, Program Requirements and Degree Maps

Students are expected to know the requirements for the degree(s) in which they are pursuing. In Spring 2017 students can view their program requirements on-line by using the EduNav application. Students access this tool in the PNW portal. Students can plan class schedules for future semesters, track progress toward a degree and consider other degree options.

Students are also expected to meet with their academic advisor every semester in order to ensure continued progress toward their program of study degree requirements. Program Requirements/Degree Maps for Fall 2017 can be reviewed at the website: http://www.pnw.edu/catalog/degree-maps

Academic Calendar

The academic calendar shall consist of two, 16-week semesters and one summer session. Refer to our website at http://www.pnw.edu/registration/ for exact dates on the registration calendar.

Majors and Degree Programs

Students are assigned to an academic program and advisor based upon the major on their initial application and the admissions decision. Students opting to change their major may do so by competing a Change of Degree Objective form and receiving appropriate approvals. The Change of Degree Objective form is available online at: http://www.pnw.edu/registration/change-of-degree-objective/

Registration

Pre-registration for future semesters is ongoing. Registration dates can be found on the University academic calendar. Registration may be done via the web (if cleared by the student’s advisor) or in the office of the advisor. Drop and Adds may also be processed via the web. Payment may be made by web, mail, or in person. The deadline for payment of fees occurs before the first week of classes.

Late Registration

The late registration period for the fall and spring semesters ends on Friday of the first week of classes. In the summer session, the late registration period ends on Wednesday of the first week of classes. Registrations during this period will be assessed late registration fees (see Fee section).

Registration for Classes

There are three registration periods for the fall, spring, and summer sessions.

PRIORITY REGISTRATION: allows students an opportunity to pre-register in order to enroll in the courses they need.

OPEN REGISTRATION: for students unable to register early and for students who may need to adjust their schedules.

LATE REGISTRATION: held during the first week of classes (special schedule for summer) and to allow students to make section and class changes. A penalty fee is charged to students who enroll during this period.

Adding Courses

Students may add courses during the first four weeks of the semester by submitting a completed add/drop card to the Office of the Registrar. The signatures of both the academic advisor and instructor of the class being added are required during the second, third, and fourth weeks of the semester. Student Athletes must contact the Athletic Department in order to process changes to their semester schedule. Signatures are required for these changes.

Dropping Courses

Students may withdraw from courses by submitting an add/drop card to the Office of the Registrar.

The time period in which a student withdraws from a course determines the recording of the course on the student’s transcript. The following guidelines apply to the sixteen week Fall and Spring semesters only. Accelerated term and Summer term refund schedules are calculated based upon a modified schedule.

* Exceptions. Exceptions to the preceding regulations for registration, schedule revision, and cancellation of assignment may be made for courses that do not span the regular semester or summer session

Class Attendance

Students are expected to be present for every meeting of the classes in which they are enrolled. All matters relative to attendance, including making up of work missed, are matters for arrangement between the student and instructor involved. It is expected that all instructors will, at the beginning of the semester, make a clear statement to all of their classes regarding their policy for handling absences. Students who fail to meet their class engagements satisfactorily may be denied credit for exercises missed. The instructor will be responsible for counseling with the student whose absences endanger academic performance.

A problem of excessive absences may be referred to the Dean of Students by either the instructor or the student if further information is needed or if either feels that further discussion would resolve the problem. Instructors obtaining information concerning the absence of a student due to personal factors are requested to report such knowledge at once to the Dean of Students. If a student is absent from all the meetings of any regularly scheduled class for a period of two successive weeks, the student may be reported to the Dean of Students for appropriate action.

Class attendance is mandatory for Title IV financial aid recipients.

Course Withdrawal

In order to withdraw from any class, a student must complete a drop card approved by an advisor and submit it to the Registrar’s Office. Students with loans making a change in enrollment may revise their financial aid award. The student should notify the Office of Financial Aid immediately if there is a change in enrollment.

Discontinuance of class attendance is not the basis for withdrawal.

Students who do not notify the Registrar’s Office when they plan to withdraw will be given a failing grade in each course involved.

Allowable Academic Load

A student’s academic load shall be arranged, so far as possible, in accordance with the following policy:

1.  Credits in excess of 18 hours during a regular session should be carefully monitored by the academic advisor, who may wish to consult with appropriate University personnel concerning the student’s prognosis for success. Unless the student’s curriculum requirement for that session is specified as greater than 18 credits, approval by the dean of his/her school or the dean’s designee must be obtained before the student may be assigned more than 18 credit hours.

2.  In summer session, a student may not be assigned to more than nine credit hours without approval by the dean of his/her school or the dean’s designee (University Senate Document 83-5, as amended and approved January 23, 1984).

Transfer to Another Purdue Campus

Upon the completion of the semester or summer session, an undergraduate student may transfer enrollment from Purdue University Northwest to another Purdue University campus, provided all requirements are met. Program requirements vary. To initiate this process the student must complete the undergraduate application at the applicable campus you are applying to.  Following this procedure an Authorization for Enrollment form from the intended campus of registration and instructions for registration will be sent to the student.

Students must be admitted to a degree program of Purdue University before they are eligible to transfer. Students must meet all deficiencies and be academically admissible to a desired program prior to seeking admission to another school.

Grades

Each student shall be responsible for the completion of all required work, in each course for which he/she has enrolled, by the time of the last scheduled meeting of the class, unless his/her assignment to the course has been properly withdrawn. Each student shall receive from his/her instructors a grade in each course for which he/she is enrolled at the close of the session. This grade shall indicate the student’s achievement with respect to the objectives of the course. Grades offered at Purdue Northwest are listed below:

For Credit Courses:

For zero credit courses (includes thesis research but not including laboratory portions of courses in which, for purposes of scheduling separate course designations are used for the laboratory section):

For incomplete work, credit or noncredit:

An instructor may require a recommendation from the Dean of Students or a designee that the circumstances warrant a grade of I. The student must achieve a permanent grade in the course no later than the twelfth week of the second semester subsequent to the enrollment. If not, the I will become IF. If the student is not enrolled for a period of three years following the semester in which the incomplete is given, the incomplete grade will be permanent. The grade will not revert to a failing grade, nor will the student be able to earn credit for the course by completing the work. THIS ACADEMIC REGULATION DOES NOT APPLY TO INCOMPLETES RECEIVED PRIOR TO SUMMER 1999.

PI — Incomplete, no grade; same as I for student enrolled in pass/not pass option.
SI — Incomplete, no grade; same as I for student enrolled in zero-credit course.

Other

The Registrar records the following grades and symbols in special circumstances:

Pass/Not Pass Option

In order to provide students with the opportunity to broaden their educational foundations with minimum concern for grades the university faculty has provided an alternative grading system in which a student may take a limited number of courses as Pass/No Pass. Each student who would have earned a Grade of A+, A, A-, B+, B, B-, C+, C or C- has passed the course and that any other such student has not passed. The specific regulations stipulating when this option may be used are determined by the school administering the curriculum of the student.

Auditing Classes (Visitors)

A person who is already enrolled as a student in the University and who wishes to attend a course in the University without credit shall obtain from the Office of the Registrar an Audit Permission form stating his/her name, their PUID, the subject, course number, and CRN (Course Reference Number), the number of credits and the term.  The form needs to be signed by the instructor of record for the course.  A person who is not already enrolled as a student must apply for admission as a non-degree student with the Office of Admissions.  Once accepted, he/she may follow the steps outlined above.  No person who is ineligible for readmission by reason of that person having been dropped from the University for scholastic or other reasons shall be eligible to attend classes as a auditor.

A person who has status in the University by reason of admission to, and registration in, a definite classification may enroll in a course as an auditor. The assignment and enrollment must be completed by the regular procedure for registration. The assessment of fees and determination of allowable load shall be in accordance with the credit value or equivalent of the course(s) involved. Students whose names are placed on the Dean’s list should be entitled during the semester following the designation of distinction with the instructors permission, may audit one class without assessment or additional fee.

An auditor in a course shall be entitled to hear lectures, recitations, and oral quizzes. He/She shall not participate in classroom exercises except as invited by the instructor. He/She shall not submit papers, when tests or examinations are given, nor take part in laboratory work. An auditor shall receive no credit for the course.

Good Standing

For purposes of reports and communications to other institutions and agencies and in the absence of any further qualification of the term, a student shall be considered in good standing unless he or she has been dismissed, suspended, or dropped from the University and has not been readmitted.

Scholastic Indexes

The scholastic standing of all undergraduate students enrolled in programs leading to a degree shall be determined by two scholastic grade point averages (GPAs). The semester GPA and the cumulative (overall) GPA.

1. The semester GPA is an average determined by weighting each grade received during a given semester by the number of semester hours of credit in the course.
2. The cumulative GPA for an undergraduate student is a weighted average of all grades received by a student while enrolled in the curriculum plus all other grades received in courses taken in other curricula offered by the University and properly accepted for satisfying the requirements of the curriculum of the school in which the student is enrolled. With the consent of the appropriate academic advisor, a student may repeat a course. In the case of courses which have been repeated, or in which conditional grades have been removed by examination, or for which a substantially equivalent course has been substituted, the most recent grade received shall be used.

*An equivalent course may be used when authorized by the faculty member in charge of said course. Transfer credits from other colleges and universities may be used to fulfill degree requirements, but cannot be used to remove Purdue recorded grades from GPA calculations

For the purpose of averaging, each grade shall be weighted in the following manner:

Scholastic Deficiency

Academic Probation and Deficiency - 2.0 Good to Go

1. Academic Probation

   A student at Purdue University shall be placed on academic probation if his/ her fall or spring semester or cumulative GPA at the end of any fall or spring semester is less than a 2.0

   A student on academic probation shall be removed from that standing at the end of the first subsequent fall or spring semester in which he/she achieves semester and cumulative GPAs equal to or greater than 2.0.

   Any grade change due to a reporting error will result in a recalculation of the GPA and determination of probation standing.

   Academic standing will not be assessed in summer sessions.

2. Dropping of Students for Academic Deficiency

   A student on academic probation shall be dropped from the University at the close of any fall or spring semester in which his/her semester and cumulative GPA is less than a 2.0.

   Any grade change due to a reporting error will result in a recalculation of the index and determination of drop status.

Readmission Procedure for Students Who are Academically Dropped for Scholastic Deficiency

According to University Regulations, when a student who is academically dropped from the University for the first time is not eligible to enroll for at least one fall or spring semester.  A student who is academically dropped for the second time is not eligible to enroll for at least one calendar year. After completing the required sit out period, a student may petition for readmission to the Purdue campus he or she wishes to attend.

Purdue students requesting readmission must complete an online readmission application through our website http://www.pnw.edu/admissions/ and pay a $100 non-refundable fee. The fee must be paid by the designated deadline in order for the application to be processed. For inquiries regarding the readmission process, please call the Office of Undergraduate Admissions at (219) 989-2213 or toll free at (855) 608-4600.

Graduation Requirements

For the Associate Degree

1. Completion of Program Requirements. Completion of the plan of study for the degree, either by resident course work, examination, or credit accepted from another institution, of the plan of study underlying the degree.
   • Ten Year Rule. Deans of the college which administers the student’s major can refuse to accept for graduation credit any course completed 10 or more years ago. Reentering students will be notified immediately of all such decisions upon reentering.
   • Substitution of Courses. Deans of the college which administers the student’s degree may authorize substitutions for courses for graduation.
2. Residency Rule. Resident study at Purdue University Northwest for at least two semesters and the enrollment in and completion of at least 32 credit hours required and approved for the completion of the degree at Purdue University Northwest campuses. Students normally are expected to complete the entire second year in residence, however, with the approval of the dean of the college concerned, a student who has had at least three semesters of resident study may complete not to exceed 16 semester hours of the second year in another approved college or university. For the purpose of this rule, two summer sessions may be considered as equivalent to one semester.
3. Registration, either in residence or in absentia, as a candidate for the desired degree during the semester (or summer session) immediately preceding the completion of the degree
4. A minimum cumulative GPA of 2.00 shall be required for graduation.  A student who has completed all other requirements for an associate degree, but has failed to meet the quality requirements may register for additional courses with the approval of an authorized representative of the dean of his/her school after a review of his/her record.  The additional courses that the student may take after meeting all quantity requirements shall not exceed 10 credit hours.  Credit in these additional courses must be established within three years of the date on which all degree requirements except the minimum cumulative GPA were met.  The student will be considered as having met the quality requirements for graduation if his/her graduation index including the above extra courses, meet the quality standard in effect at the time when all other graduations requirements were satisfied. 
5. Assessment The University expects its students to complete all assessment procedures related to General Education and/or major field as required.

For the Bachelor’s Degree

1. Completion of Program Requirements. The completion of the plan of study for the degree, either by resident course work, examination, or credit accepted from another institution, of the plan of study underlying degree.

Ten Year Rule. Deans of the college which administers the student’s major can refuse to accept for graduation credit any course completed 10 or more years ago. Re-entering students will be notified immediately of all such decisions upon reentering.

Substitution of Courses. Deans of the college which administers the student’s degree may authorize substitutions for courses for graduation.

2. Experiential Learning. Experiential learning is a graduation requirement for students who started with Purdue University Calumet Fall 2008. This approach to teaching allows students to go beyond theory based learning and explore ways to gain practical knowledge within their program of study. Students will enroll in two experiential learning courses while completing their degree. Experiential learning is offered through undergraduate research, internships, service learning, cooperative education, cultural immersion/study abroad, design project or practicum. Your academic advisor will assist you in selecting an experience that is right for you.

EXCEPTION: Transfer students with no more than two semesters of enrollment remaining and no more than 32 credit hours needed for degree completion are exempt from the experiential learning requirement (At the discretion of the Dean or Department Head)

3. Residency Rule. Resident study at Purdue University Northwest for at least two semesters and the enrollment in and completion of at least 32 credit hours required and approved for the completion of the degree on Purdue University Northwest campuses. These courses are expected to be at least junior-level courses.  Students must earn a minimum of 50 percent of coursework in their major concentration area in resident study with resident credit as defined above.  A college/school/department/program may require more than 50 percent of resident credit to fulfill a major concentration for a given program.  Students normally are expected to complete the senior year in residence; however, with the approval of the dean of the college concerned, a student who has had four semesters of resident study may complete the last year or a portion of it at another college or university, provided that the number of semester hours of credit to be taken does not exceed 25 percent of the total hours required for the degree.  The foregoing stipulations do not apply to students who earn credit elsewhere through a contract or arrangement entered into by the University or one of its academic units.

4. Registration, either in residence or in absentia, as a candidate for the desired degree during the semester (or summer session) immediately preceding the completion of the degree

5. A minimum cumulative GPA of 2.00 shall be required for graduation.  A student who has completed all other requirements for a bachelor’s degree, but has failed to meet the quality requirements may register for additional courses with the approval of an authorized representative of the dean of his/her school after a review of his/her record.  The additional courses that the student may take after meeting all quantity requirements shall not exceed 20 credit hours.  Such a student may take in another approved college or university not more than 9 of the 20 credit hours permitted, provided such courses are approved in advance in writing by an authorized representative of the dean of his/her school. 

Copies of approvals must be filed in the Office of the Registrar. Credit in these additional courses must be established within five years of the date on which all degree requirements except the minimum cumulative GPA were met. The student will be considered as having met the quality requirements for graduation if his/her cumulative GPA, including the above extra courses, meets the quality standards in effect at the time when all other graduation requirements were satisfied.

6. Assessment: The University expects its students to complete all assessment procedures related to General Education and/or major field as required.

Academic Honors

Dean’s List

The Dean’s List is Purdue University Northwest’s way of recognizing undergraduate students for outstanding scholastic achievement. At the conclusion of each semester, the registrar shall indicate which undergraduate students are scholastically eligible to be included on the Dean’s List. To be cited on the Dean’s List for any semester, one must:

• have at least 12 hours included in the cumulative GPA
• have at least 6 hours included in the semester GPA
• attain at least a 3.5 cumulative GPA
• have at least a 3.0 current semester GPA

Semester Honors

Semester Honors recognize undergraduate students who:

• have at least six credit hours included in the semester GPA
• attain at least a 3.5 semester GPA
• have at least a 2.0 overall GPA

Students whose names are placed on the Dean’s List shall be entitled to the following special privileges during the semester following the designation of distinction:

• may be assigned to more than 18 credit hours upon request
• with the instructors permission, a full-time Dean’s List student may audit one class without assessment or additional fee

It would be possible to earn both Dean’s List and Semester Honors standing if the student has a really outstanding semester.

Pass/no-pass grades and credits do not count in hours totals for either category of honors.

Degrees Awarded

Graduation with Distinction

• A candidate for the baccalaureate degree with distinction must have a minimum of 65 hours of credit earned at Purdue University included in the computation of the overall GPA.  A candidate for an associate degree with distinction must have a minimum of 35 hours of credit earned at Purdue University included in the computation of the overall GPA.
• The minimum graduation index for graduation with distinction in each college shall be no less than the 90th percentile of the graduation indexes of the graduates in each college, for the spring semester, provided that the index is at least 3.30. The minimum overall GPA so determined in the spring for each college shall be applied for graduation with distinction for the subsequent summer session and fall semester. In administering this rule, all baccalaureate engineering graduates will be considered as one school.
• Of those graduates who qualify for distinction under these rules for the spring semester, the three-tenths of the baccalaureate graduates having the highest overall GPA shall be designated as graduating with highest distinction, irrespective of the colleges from which they graduate. The three-tenths of the spring associate degree graduates having the highest graduation indexes will be designated as graduating with highest distinction. The minimum overall GPA so determined for graduation with highest distinction shall be applied for graduation with highest distinction for the subsequent summer session and fall semester.

Commencement Schedule

Purdue University Northwest conducts commencement ceremonies twice each year. The May commencement ceremony is for students who have completed all graduation requirements by the end of the Spring semester. The December commencement ceremony is for students who have completed all graduation requirements by the end of the Summer session and for students who will meet their requirements at the end of the Fall semester. For more information about the commencement schedule, please contact the Office of the Registrar at 219-989-2210.

Graduate on Time…

Degree Maps and Free Course Guarantee

Purdue University Northwest provides 8 semester plans of study for every bachelor degree program. A plan of study (or degree map) is a recommended sequence of classes designed to show how a program can be completed within four years.

Visit 15 to Finish Indiana for information and resources regarding how to complete a Bachelor’s degree in four years: http://www.learnmoreindiana.org/college/succeeding-in-college/graduating-on-time/